As schools reopen and seasonal programs ramp back up, offices across Florida are seeing a noticeable uptick in activity. Whether you’re running a school district, managing a healthcare office, or preparing your business for a Q4 push, August is the perfect time to assess your print environment.
In this article, we’ll explore why evaluating your print fleet now can save you time, money, and headaches later, and how managed print services in Fort Myers and Sarasota help businesses stay efficient, secure, and scalable with Xerox-powered solutions.
Why August Is a Strategic Time for Print Assessments
Many businesses overlook their printers and copiers until they break down or become inefficient. But there’s real business value in taking a proactive approach, especially this time of year.
Key Reasons to Review Your Print Fleet Before Fall:
- Post-summer ramp-up: With vacations ending and programs restarting, print demand naturally spikes.
- Budget alignment: Planning ahead ensures your upgrades or leases align with your fiscal year-end or Q4 spending strategies.
- Vendor promotions: Xerox and SOS often offer seasonal discounts or trade-in programs that make upgrades more affordable.
- Avoid holiday slowdowns: Pre-scheduling upgrades or service prevents interruptions during the critical holiday season.
Now is the time to review what’s working and what’s holding you back.
What a Print Fleet Review Includes
As a Xerox Authorized Partner, SOS Office Equipment offers no-cost print assessments that evaluate every aspect of your document infrastructure.
A typical SOS print fleet review will assess:
- Device age and condition
- Print volume vs. capacity
- Consumables usage and costs
- Security vulnerabilities
- Opportunities for consolidation or upgrades
We look at how your devices are used across departments and recommend ways to reduce waste, digitize processes, and boost uptime.
Schedule your free Office Assessment
Signs It’s Time to Upgrade
If you’re seeing any of the following, it may be time to explore a new solution:
- Frequent breakdowns or service calls
- Outdated or unsupported hardware
- Rising supply and energy costs
- Lack of integration with cloud apps or mobile workflows
- Poor visibility into print usage and costs
Upgrading to a modern Xerox multifunction printer can provide advanced scanning, mobile printing, and user authentication tools to future-proof your office.
Cost-Effective Upgrades with Managed Print Services
SOS’s Managed Print Services in Fort Myers and Sarasota make it easy to control costs, improve efficiency, and get expert support, without needing in-house IT.
MPS includes:
- Ongoing device monitoring and alerts
- Automated supply ordering
- Usage analytics and optimization
- On-site maintenance and repair
- Print security management
By outsourcing the management of your print environment, you free your team to focus on what matters most: your business.
Learn more: Printer Services
The Value of Timing: Promotions & Lease Cycles
Waiting until your equipment fails often means rushed decisions and lost productivity. Instead, consider your lease end dates and warranty expirations now so you can plan for:
- Trade-in offers or buyouts
- Bundle promotions on hardware and service
- Financing programs aligned with school year or fiscal calendars
SOS helps you navigate vendor promotions to get the best value on your upgrade, no guesswork required.
Why Partner with SOS Office Equipment?
Based on over 30 years of supporting Florida businesses, SOS offers:
- Personalized service with local technicians who understand your needs
- IT-integrated solutions, including security audits and cloud-ready hardware
- Exclusive access to Xerox innovations like ConnectKey® apps and analytics
We don’t just sell equipment, we help you optimize your workflow, secure your data, and prepare for growth.
Make This School Year Your Most Efficient Yet
The back-to-school season is more than a calendar event; it’s a momentum shift. And with increased office activity comes increased demand on your printers and copiers.
Now is the smart time to assess where your print fleet stands, and where it can take you.