As a business owner, homeowner, or both, there are an endless amount of financial decisions that need to be made. When making these decisions for your business or family, chances are you’ll be searching for the most cost-effective plan. One factor that shouldn’t be costing you any extra money is printing. Luckily, there are choices you can make to keep printing expenses down. Let’s take a closer look at the factors that drive up the cost of printing so that they can be avoided in the future.
Color prints can be much more costly compared to black and white prints. Color prints can charge you up to three times more than monochrome prints due to the higher price of color toner. Even if you have a single word or logo in your document that’s colored, your whole document will be considered a color copy. Print management software can avoid this issue and bring down your expenses by giving you control over specific color features.
Research has shown that an individual office worker can use up to 10,000 sheets of paper per year. Further studies have shown that about 17-45% of those papers just end up in the trash. Paper waste at this level will result in racking up printing expenses for businesses of all kinds. Two-sided printing is a beneficial and simple option to avoid paper waste and expenses. Always make sure you’re using the “fit to size” option as well to avoid using a larger-sized paper when it’s not necessary.
It’s crucial to have a secured network printer for many reasons. Security breaches can be both dangerous and extremely costly. Hackers can go for the copier and printer since they’re sometimes forgotten when it comes to cybersecurity prevention. Once they’re in your system hackers can use the access points to distribute malware and other viruses. Costs to recover the printing system are high enough to put a business into bankruptcy so it’s crucial to be protected.
Energy efficiency also goes hand in hand with printing expenses. If you’re using an older machine this can drive up your printing costs since it requires more energy to run. Not all modern devices use the same amount of energy so it’s important to check out the models before making a decision. Consider a model with energy-saving benefits to save yourself money over time.
Now that you know just a few factors that can drive up your printing costs, Southwest Florida Office Solutions can help you choose the best device to fit your budget. Visit us at 3449 Technology Drive STE 108 North Venice, FL 34275, or contact our team of experts today to get started! 941-484-4767